Electronic purchasing management

The purchasing process within SAP Business One has been enhanced by the incorporation, for several versions, of a tool to capture essential information in the decision making process by the company's manager.

This circuit allows the optimization of the purchase process through the use of e-mail, enabling suppliers to provide relevant information easily and automatically without any use of paper.

Management of purchase quotes

The quotation management circuit starts with the generation of a document called a purchase requisition within SAP Business One. Through a wizard, the system will guide the user in its creation in a simple and agile way. The system will propose and generate for each configured supplier, the appropriate request with items, quantities and delivery dates.

Once the documents are generated, SAP will create an internal web page with a hyperlink that will be included in each of the emails that will be automatically sent to each supplier.

Upon receiving the email and clicking on the mentioned link, the supplier will access a private area where he can check the requirements requested, informing directly of the quantity he can supply, price, date in which he can proceed to delivery and even comments on the product. This information is stored in real time directly within SAP Business One.

From SAP's purchasing management, and once the suppliers have communicated their offers, we proceed to the comparison of quantities, prices and delivery dates, allowing the person responsible for purchasing to make the right decision, deciding on a supplier against others. Finally, once the vendor with the best commercial conditions has been chosen, the system will also generate the firm purchase order with assistance.

These functions are present in all current versions of the product, SAP Business One 9.3 and SAP Business One 9.3 version for SAP HANA.

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